AgilizeIQ case study
How We Helped AgilizeIQ 4X Their PM Team and Deliver on Enterprise Contracts — in Under 4 Months
About Apex AgilizeIQ
AgilizeIQ is a U.S.-based operational consulting firm specializing in building scalable project management and delivery systems for enterprise clients. With a growing client base and contracts of increasing complexity, they were winning high-value deals but struggling to meet enterprise-level expectations. Their delivery function wasn’t built to handle the scale, and their leadership team was stuck juggling operations instead of focusing on growth.
The Challenge
When AgilizeIQ approached us, they were landing major contracts but facing critical operational barriers:
No scalable project management infrastructure
Over-reliance on the founder to manage enterprise client delivery
A lack of standardized processes for onboarding and delivery
Tools and workflows that varied across clients (Smartsheet, JIRA, G Suite, Microsoft Project)
Difficulty finding PMs who could handle multi-client complexity and high-pressure environments
Despite their strong reputation and deal flow, AgilizeIQ’s internal systems and team capacity couldn’t keep up with enterprise demands. They needed not just more people, but the right people—supported by a delivery model built to scale.
How We Helped
Over the course of 4 months, we partnered with AgilizeIQ’s leadership to transform their delivery operations:
Recruited and onboarded 4 senior project managers, a business analyst, and 2 project assistants
Standardized client onboarding and delivery workflows while maintaining flexibility for client-specific tools
Built a rigorous PM evaluation framework to ensure every hire could thrive in complex enterprise settings
Developed SOPs and operational playbooks to reduce reliance on leadership and create predictable delivery
Designed a scalable delivery model that allowed the company to take on more enterprise work without overloading the founder
We didn’t just help them hire—we built the infrastructure and processes that would allow those hires to succeed.
The Results
In just 90 days, AgilizeIQ scaled its project management capacity by 4X.
New PMs were fully embedded into client accounts and delivering results within 2–3 weeks of onboarding. Leadership regained bandwidth to focus on growth, strategy, and enterprise client relationships.
Internal confidence and culture skyrocketed, empowering the company to handle larger contracts with ease and consistency.
“We were landing big deals but didn’t have the delivery structure to match. Damiano’s team built a scalable PM function and gave us the operational backbone we needed to grow with confidence.”
— Rochelle B., Founder of AgilizeIQ
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